Part I
College Admission Requirements & Procedures
A. Admission Policies
Admission to Colegio De Las Navas is open to all senior high school graduates regardless of sex, nationality, religion or political affiliation. Students who graduated under the old basic education curriculum may also be admitted. Admission is based on:
- Performance in the College Admission Test (CAT)
- Choice of Program and quota set for specific program
- Good Moral Character
Program-Specific GWA Requirements
Teacher Education
GWA: 84–88%
No final grade below 81%. Preferably HUMSS strand graduate.
BS Criminology
GWA: 81–85%
No final grade below 80%. Preferably HUMSS strand graduate.
BS Computer Science
GWA: at least 80%
No final grade below 75%. Preferably ICT strand graduate.
BS Business Administration
GWA: at least 80%
No final grade below 75%. Preferably ABM strand graduate.
B. Admission Requirements
- Form 138 – High School Card
- Certification of Good Moral Character
- Admission Slip (issued by OSAS after CAT)
- 3 pcs 2×2 colored ID picture with nametag
- 1 pc long brown envelope
- Honorable Dismissal (transfer credential) from last school attended
- Transcript of Records
- Certificate of Good Moral Character from last school attended
- Admission Slip (issued by OSAS after Entrance Examination)
- 3 pcs 2×2 colored ID picture with nametag
- 1 pc long brown envelope
- Duly signed Student Clearance
C. Application Procedure
1
Present Entry Credentials
Present photocopy of Form 138 / TOR / Certification to the OSAS office.
2
Pay for the CAT
Pay the College Admission Test fee of ₱250.00.
3
Fill Out the Application Form
Complete the official application form at the OSAS.
4
Oral Reading with Comprehension
Undergo oral reading assessment as part of the admissions evaluation.
5
Take the College Admission Test
Sit for the CAT on the scheduled date. Results are valid for the current school year only.
6
Interview by Department Head
Undergo interview by the Department Head of your chosen course.
CAT result is valid only for the current school year. Failure to enroll within the valid period forfeits the result.
Part II
Registration & Enrollment
A. Rules of Registration
- Transfer to another institution during the school term is discouraged, especially for graduating students. Written consent from both institutions is required.
- No student shall be accepted for enrollment without proper school credentials presented on or before the end of the enrollment period.
- A student is officially enrolled after submission of credentials and being allowed to attend classes. Submitted credentials cannot be withdrawn.
- The name and personal data in the student's birth certificate or alien certificate of registration shall prevail for all enrollment records.
B. Enrollment Procedure
1
Secure CAT Result / Admission Slip
At the Office of Student Affairs and Services (OSAS).
2
Pay Registration Fee
Pay ₱250.00 at the Municipal Treasurer's Office.
3
Final Interview
Proceed to the Department Chair indicated in the admission slip.
4
Present Admission Credentials
Submit originals to the Department Head or assigned personnel for records verification.
5
Secure & Fill Plotting Form
Obtain from the Department Chair; list subjects and secure approval.
6
Medical Examination
Administered by the School Nurse.
8
Photo Shoot for School ID
9
Secure School Uniform
Through the SSC Office.
10
Assessment & Partial Payment
Proceed to Accounting Office; pay 1/3 of total fees at Municipal Treasurer's Office.
11
Proceed to MIS for Subject Encoding
Ensure signatures of Librarian, School Nurse, School ID, and Garments are secured.
12
Secure Certificate of Registration (COR)
From the Management Information System (MIS) office.
13
Secure Class Cards
From the Department Head.
2
Pay Registration Fee
Pay ₱250.00 at the Municipal Treasurer's Office.
3
Secure & Fill Plotting Form
From the Department Chair; list subjects and secure approval.
4
Medical Examination
Administered by the School Nurse.
6
Photo Shoot for School ID
7
Secure School Uniform
Through the SSC Office.
8
Assessment & Partial Payment
Pay 1/3 of total fees at Municipal Treasurer's Office.
9
Proceed to MIS for Subject Encoding
Ensure all required signatures are obtained.
10
Secure Certificate of Registration (COR)
11
Secure Class Cards
From the Department Head.
1
Secure Endorsement Slip
From the Department Chair to take the Qualifying Exam. If not qualified, proceed to Step 2.
2
Present Admission Slip & Credentials
Submit originals to the Registrar's Office registration clerk.
3
Subject Evaluation by Registrar
Have subjects evaluated.
4
Pay Registration Fee
Pay ₱250.00 at the Municipal Treasurer's Office.
5
Secure & Fill Plotting Form
From the Department Chair; list subjects and secure approval.
7
Secure Library Card & Apply for School ID
8
Photo Shoot for School ID
10
Assessment & Partial Payment
Pay 1/3 of total fees at Municipal Treasurer's Office.
11
Proceed to MIS for Subject Encoding
12
Secure Certificate of Registration (COR)
13
Secure Class Cards
From the Department Head.
1
Inquiry & Initial Consultation
Parents/guardians visit the school or contact the admission office. A meeting is scheduled with the OSAS Coordinator to discuss the student's needs, available programs, and required documentation.
2
Submission of Requirements
PSA Live Birth, Form 138, Good Moral Certificate, Admission Slip, 3 pcs 2×2 ID photos, 1 long brown envelope, Medical Assessment Reports (if applicable, e.g. X-Ray), and valid ID and contact details of parent/guardian.
3
Admission Testing & Evaluation
Pay Registration Fee (₱250.00). Undergo admission test assessing cognitive, academic, and functional skills. Results reviewed by the admissions committee.
4
Release of Results & Admission Decision
OSAS informs parents/guardians of results within a specific period. CAT Result issued if the student qualifies.
5
Enrollment & Payment of Fees
Visit Department Head to secure plotting form. Complete enrollment documents (acceptance letter, enrollment agreement, updated medical records). Proceed to Accounting to settle fees, then Registrar for subject encoding and COR issuance.
C. Academic Load
One academic load of three (3) units is equivalent to 54 lecture hours or corresponding laboratory hours. Full-time college students may carry a semestral load of 24 units or more as specified in their approved curricular programs.
Summer Term: Normal load is 9 units. The College Registrar/Department Head may allow a minimum of 6 units in justifiable cases.
D. Unit Overload
Overloading is allowed only for graduating students, with a maximum of 6 units over the normal load. Unit overload is not permitted for:
- Students undergoing Practice Teaching, OJT, or Practicum
- Irregular students with academic deficiencies
- Students who obtained a failing mark in overload subjects the preceding semester
Other Enrollment Policies
E. Pre-Requisite & Advanced Subjects Simultaneously
A student may enroll in pre-requisite and advanced subjects simultaneously when:
- The pre-requisite is a repeated subject
- The student has superior scholastic standing
- The student is graduating at the end of the school term
- Approved by the Department Chair or authorized academic official
F. Changing Classes & Adjustment of Subjects
Transfer to another class requires approval of the College Registrar with recommendation from the Department Head. Students may request adjustments within 10 days after the end of enrollment.
G. Cross-Enrollment
No student may enroll in a course offered by another institution without written consent from the Department Chair approved by the College Administrator.
H. Dropping from a Course
Students who wish to drop or withdraw any subject must file an application at the Registrar's Office. Dropping is only allowed before the Mid-Term Examination. After that, the student will receive a failing mark unless found meritorious by the faculty.
I. Shifting Degree Program
Shifting is allowed only once under these conditions:
- Must pass the qualifying exam for the new program
- Must have a GWA of at least 85% the previous semester, with no failing, dropped, or incomplete rating in general education subjects
- Must be a first- or second-year student
A third-year student may shift only upon recommendation and endorsement of the concerned Department Chair.
Part III
Transfer of Student & Transfer Credentials
A student intending to transfer must secure a clearance. The College shall provide Honorable Dismissal or transfer credentials provided that the student has no outstanding financial obligations and is not under penalty of suspension or expulsion.
A student with a record of delinquency or acts against the school's reputation shall not be issued a Certificate of Good Moral Character.
The College may withhold credentials of students with outstanding financial obligations or pending penalties. Credentials are released upon settlement or after penalties are served.
Academic Directives
Academic Policies
I. Retention Policies
- Failing one Professional Education course + GWA of 2.75 or lower → placed on probationary status.
- Failing two (cumulative) Professional Education Courses → not readmitted to the program.
- Failing two or more academic courses in one semester → not readmitted.
- Practice Teaching without completing prescribed intensive courses shall not receive credit.
- Transferees: GWA of at least 85% required; must pass qualifying exam.
- Failing one major course + GWA of 2.75 or lower → probationary status.
- Failing two (cumulative) Major Courses → not readmitted.
- Failing two or more academic courses in one semester → not readmitted.
- Internship without prescribed pre-requisite intensive courses → no credit.
- Transferees: GWA of at least 85% required; must pass qualifying exam.
- Failing grade in one academic unit → warning by Department Chair; load reduced by 3 units if no improvement next semester.
- Failing/INC in two or three subjects (cumulative) → probationary status; may not be readmitted if unresolved.
- Transferees: GWA of at least 78% required.
- Failing grade in one academic unit → warning by Department Chair; load reduced if no improvement.
- Failing/INC in two or three subjects (cumulative) → probationary status; may not be readmitted.
- Internship without prescribed intensive courses → no credit.
- Transferees: GWA of at least 78% required.
II. Class Attendance
Students who accumulate more than the maximum number of absences in any subject will be automatically dropped from that class.
| No. of Units |
Sessions per Week |
Max Absences (Auto-Drop) |
| 3 | 1 | 7 |
| 3 | 2 | 14 |
| 6 | 1 | 4 |
| 6 | 2 | 8 |
Students absent for more than 7 non-consecutive class meetings, or with accumulated absences exceeding 20% of total class hours before midterms, will be automatically dropped.
III. Sit-in & Tutorial Classes: The school does not allow sit-in and tutorial classes.
IV. Tenure: Regular completion time is 4 years, with a maximum residence of 4 years + 1 year grace period. Students who exceed this may not be readmitted.
V. Grading System
Grade Components
- Written Works – Quizzes / Seatworks: 10%
- Performance Tasks – Group / Class Activities: 10%
- Midterm Exam: 25%
- Final Exam: 25%
- Final Output: 25%
- Attendance: 5%
Numerical Rating Scale
| Mark |
Percentage Equivalent |
Remarks |
| 1.0 | 97 – 100 | Passed |
| 1.25 | 94 – 96 | Passed |
| 1.5 | 91 – 93 | Passed |
| 1.75 | 88 – 90 | Passed |
| 2.0 | 85 – 87 | Passed |
| 2.25 | 82 – 84 | Passed |
| 2.5 | 79 – 81 | Passed |
| 2.75 | 76 – 78 | Passed |
| 3.0 | 75 | Passed |
| INC | Incomplete | No Final Exam |
| DRP | Dropped | Withdrawn / 20%+ Absences |
| 5.0 | 74 and below | Failed |
Students with an INC mark have one semester to complete their grades. Unresolved INC after one semester is automatically converted to 5.0 by the College Registrar.
VI. Graduation
A. Requirements for Promotion
A student earns academic credits for promotion when a final grade of at least 75% is achieved in all curricular subjects.
B. Graduation Requirements
- File application for graduation at the College Registrar's Office at the start of the second semester of the fourth year.
- Must satisfy all academic and other requirements prescribed by the College.
- Must have earned more than 90% of the academic units required in the curriculum at the College.
- Deficiencies must be cleared at least 2 weeks before the end of the last semester.
- No diploma or TOR issued unless all accountabilities (including Hardbound Thesis/Research) are cleared.
VII. Honors & Special Awards
A. Academic Excellence / Latin Honors
Awarded to students with a GWA of 1.75 and up.
🥇
Summa Cum Laude
GWA: 1.0 – 1.25
🥈
Magna Cum Laude
GWA: 1.26 – 1.50
🥉
Cum Laude
GWA: 1.51 – 1.75
B. Leadership Award
Given to students who pass the following criteria (certification required for each):
- Member of CDLN recognized organizations (SSC, SBO, CWTS) — 20%
- Dynamic and effective leadership promoting student welfare — 20%
- Highest degree of initiative and self-confidence — 40%
- Good moral character — 20%
- Produced concrete projects benefiting the community — 20%
C. Loyalty Award
Given to students who completed studies at Colegio De Las Navas from Grade 7 (JHS) through Grade 12 (SHS) and from First Year to Fourth Year College, and who manifested good moral character.
VIII. Student Clearance
Students are given one month before the Final Examinations to fully settle all financial obligations — contributions, registration fees, outstanding loans, and property accountability from all offices and departments.
Student Clearance is required for enrollment the next term and for the release of the Transcript of Records (TOR).
Senior students must complete their clearance before finally leaving school to avoid delays in TOR release.
